Agora answers every inquiry, reminds each client when it’s time to rebook, and turns happy clients into reviews, without adding front-desk hours.
The Problem
The Solution
Built for Aesthetics
From the first consultation to the fifth rebooking, every client gets the right message at the right time, without your front desk chasing anyone.
Rebooking reminders set to each treatment’s typical cycle (neurotoxin, filler, facials, laser series) so clients come back on schedule instead of drifting to a competitor.
Every consultation gets a same-day follow-up, a reminder and a booking link. Fewer consults that never convert.
Automatic aftercare texts and check-ins after each treatment, written in your voice. Clients feel looked after, and you catch questions early.
A short “How did we do?” message after every visit, with a direct link to your Google profile. Every client gets the same ask.
Clients you haven’t seen in 90 or 180 days get a personal note and a reason to return, timed to the season.
Recurring membership billing and gift card promotions tied to the same client record, so you see lifetime value in one place.
Choose any plan from Starter to Elite. Your account comes configured for med spas, with rebooking, review and win-back workflows already built, and every plan includes onboarding support.
Most med spas are busy with treatments, without the time or staff to get the full value out of a platform this powerful. Managed Growth adds our growth agency to any Agora plan as your marketing partner:
Already using an EMR for booking and charting? Agora doesn’t replace your clinical records. It’s the marketing and follow-up layer that keeps clients coming back to the booking system you already use.
Managed Growth is delivered by The Gridwell Group, the growth agency behind Agora. Your discovery call is with The Gridwell Group strategic team: a conversation to understand your goals so we can work as a true marketing partner, not just a software vendor.
FAQs
The best med spa CRM is one built around rebooking. Clients return on treatment cycles, so the system should remind each client when her treatment is due, follow up on every consultation, ask every client for a review and bring back clients who have lapsed. Agora does all of that in one platform, configured for med spas from day one.
Remind them before the treatment wears off, not after. Agora sends rebooking reminders timed to each treatment’s typical cycle, with a direct booking link, so clients rebook with you instead of searching again.
No. Agora is the marketing and follow-up layer that works alongside your clinical system. It handles inquiries, reminders, reviews, memberships and campaigns, and sends clients back to book.
Agora is configured to support privacy-conscious practices. We recommend discussing your specific compliance requirements with our team — we’ll help configure the platform appropriately for your practice type.
Yes. Our Managed Growth team builds treatment pages, adds structured data, manages your Google Business Profile and keeps your listings consistent — the signals AI tools use to decide which med spas to recommend.
With Managed Growth, yes. We create and manage Google and Meta campaigns. Your ad budget is billed directly to you, so you always see exactly what is spent and can change it any month.
Most med spas are live in two to four weeks. The inbox, instant replies and review requests go first, because they help with the inquiries you already get.
Get a free audit of your med spa’s website, search visibility and follow-up, and see where bookings are slipping away.
Get My Free Audit →Pick a time that works for you. We'll show you Agora configured for your business and map out what it replaces.